Travel expenses

This application is meant to subsidise travel expenses for students to events, that take place within the studies or serve study purposes. Due to our limited resources we can only subsidise every student with a maximum of 100€. Further information about requirements for allowance, extent or the filing process can be found down below or on the application form.

This (this file is not barrier-free) ist the application form.

The subsidisation of travel costs for study purposes from the budget of the AStA of the Freiburg University of Music is an offer that can only be maintained if all those involved deal with it honestly and responsibly. If it turns out that this offer is being abused, the AStA can withdraw this offer.

What is subsidised 

(1) This application can only be used to subsidise travel costs for events that serve study-related further education. These include competitions, master classes, auditions, specialist lectures and university policy events. Events at which a fee is paid will not be subsidised. The AStA can always decide not to subsidise the travel costs or to only subsidise a certain amount.

(2) Travel expenses are subsidised for journeys by public transport, by own or borrowed car. Travel in another person's car can also be subsidised, but the applicant must always be the person driving. Flights are not subsidised. Tickets for short distance traffic offers, e. g. city tickets are not subsidised. The „Deutschlandticket“ is subsidised with 20EUR.

(3) Only travel costs of students enrolled at the Freiburg University of Music can be subsidised.

(4) Since the AStA has a limited budget available for travel expenses, the approval of the subsidy and the amount of the individual subsidies depends on the number of applications received. There is no entitlement to a subsidy for travel expenses.

Amount of the contribution

The following guidelines apply when calculating the contribution: 

1. As a rule, the full amount of the travel expenses is subsidised. However, each student can receive a maximum of 100€ per semester. Transfers of less than 15€ will not be made. 

2. For journeys by public transport, the 2nd class fare is subsidised. 

3. For journeys with own or borrowed cars, the calculation is based on a flat rate per kilometre of 30 ct.

4. For journeys in which other students of the Freiburg University of Music are taken along, the amount of travel expenses is divided by the number of all persons in the car and calculated per person. The complete allowance for all persons will be paid to the person submitting the application. 

How does the application process work 

(1) Applications for travel subsidies can only be submitted by students enrolled at the Freiburg University of Music.

(2) For each application submitted, the subsidy of the outward and return travel expenses for one event can be claimed.

(3) Travel expenses can only be subsidised retrospectively.

(4) The journey may be made no earlier than two days before the start of the event and no later than two days after the end of the event.

(5) The application for a subsidy must be submitted in writing to the AStA using form provided, no later than one month after the end of the event. All necessary documents need be submitted before this deadline otherwise the application is invalid.

(6) The following documents must be submitted to the AStA:

a) The filled out application form (page 1 and 2)

b) A confirmation of attendance for the relevant event (copy) including a confirmation that no (or how much) travel expenses were subsidised by the organiser of the event

c) If travelling by public transport: The original ticket, the paid amount must be evident

d) In case of a journey with own car: The original fuel receipt

e) In case of a journey with a rented car: Invoice of the provider with kilometer count.

(7) All documents that are to be submitted must be placed in an envelope in the AStA letterbox outside room 099 or scanned and sent by e-mail to astamh-freiburg.

(8) After the end of the application period, the AStA decides on the approval and amount of the travel allowance and forwards the application to the administration of the Hochschule für Musik Freiburg. They will then make the transfer. The students are not entitled to a retribution, every application is decided by the AStA.

(9) If travel expenses are subsidised by another party (e.g., the Förderverein der Hochschule), the AStA can only provide a subsidy if the partial subsidy entails less than 50% of the paid amount. In this case the remaining amount can be subsidised by the AStA (<100EUR). Multiple subsidies will be reviewed by the AStA.